Code of Conduct

ASAE Meetings Code of Conduct

ASAE is committed to providing a safe, productive, and welcoming environment for all meeting participants and ASAE staff. All participants, including, but not limited to, attendees, speakers, volunteers, industry partners, exhibitors, ASAE staff members, service providers, and all others are expected to abide by this Code of Conduct. This Code of Conduct applies to the ASAE meeting and related events, including those sponsored by organizations other than ASAE but held in conjunction with ASAE events.

This Code of Conduct outlines ASAE’s expectations for participant behavior, as well as the consequences for unacceptable behavior. ASAE promotes equal opportunities and treatment for all participants. All participants are expected to treat others with respect and consideration, follow venue rules, and to alert staff to any violations of this Code of Conduct, dangerous situations, or any participant in distress.

Code of Ethical Conduct

• Be considerate, respectful, and collaborative.
• Refrain from demeaning, discriminatory or harassing behavior and speech.
• Be mindful of your surroundings and of your fellow participants. Alert ASAE staff if you notice a dangerous or harassing situation or someone in distress.

Unacceptable Conduct

Unacceptable behavior includes:

• Intimidating, harassing, abusive, discriminatory, derogatory, or demeaning speech or actions by any participants at or in relation to the ASAE meeting or related events. All who participate in the ASAE meeting and related events deserve respectful treatment, regardless of the capacity in which they are attending or participating. Discussion of opposing or different viewpoints is appropriate but is expected to be conducted in respectful tone and manner that avoids personal attacks.
• Verbal or physical abuse, intimidation, or efforts to annoy others, which in any way creates a disturbance that is disruptive or dangerous or creates reasonable apprehension in a person.
• Harassing behavior (including, but not limited to, offensive verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, national origin, inappropriate use of nudity and/or sexual images in ASAE-sponsored spaces or in presentations, yelling at or threatening participants, stalking or unwelcome following, harassing photography or recording, or unwelcome physical or verbal contact or sexual attention.)
• Disrupting a meeting or related event. All participants must comply with the instructions of the moderator and any ASAE staff.

Additional Rules

In addition, participants must adhere to the following rules:

• The recording or sharing of any meeting or related event (including education sessions, presentations, demos, etc.) in any format is strictly prohibited.
• Presentations should not contain promotional materials, special offers, job offers, product announcements, or solicitation for services. ASAE reserves the right to ban sources of those solicitations.
• Any direct selling of products/services offered by speakers, industry partners, or consultants in any ASAE-sponsored spaces is prohibited.

What to do if you witness or experience conduct that violates this Code of Conduct

Conduct in violation of this Code of Conduct should be promptly brought to the attention of

Michelle Mason, FASAE, CAE, Chief Executive Officer, mmason@asaecenter.org, so that we can take appropriate action.

Consequences of Unnacceptable Behavior

Unacceptable behavior will not be tolerated at ASAE meetings or related events.

Anyone asked to stop unacceptable behavior is expected to comply immediately. ASAE reserves the right to take any action deemed necessary and appropriate, including immediate removal from the meeting without warning or refund, in response to any incident of unacceptable behavior, and ASAE reserves the right to prohibit attendance at any future meeting, virtually or in person.

Participants must also cooperate with any ASAE investigation into reports of a violation of this Code of Conduct by providing information requested by ASAE that is relevant to ASAE’s investigation. ASAE will also report on the outcome of any investigation to individuals who have reported a violation of this Code of Conduct; the information provided to those individuals will be limited to whether ASAE found a violation of the Code, whether any sanctions or corrective actions were imposed, and, in ASAE’s discretion, the nature of those sanctions or corrective actions.